Manifold Coworking operates flexible workspace across two locations in Taranaki: New Plymouth and Oakura. They needed a way to give members access to the buildings, track who's using the spaces, and bill accordingly, all without someone standing at the front desk.
The Challenge
Coworking spaces live and die by flexibility. Members come and go at different times, some have permanent desks, others drop in casually. Manifold needed a system that could handle keyless building access, know who's checked in at any given time, and automatically calculate usage-based fees, all across two sites with different door hardware.
What We Built
The platform ties together three main systems: smart door locks, member management, and automated billing.
For building access, we integrated two different smart lock brands (TTLock and August) because each location had different hardware. The system generates fresh passcodes on a daily rotation, so members always have a current code to get in. Passcodes are managed centrally and pushed to the locks automatically. Members see their active codes through a web dashboard or the companion mobile app.
Member management connects to OfficeRND, the platform Manifold already uses to manage memberships and bookings. When a member checks in or out, the system records the visit. At the end of each billing period, the platform calculates fees based on actual usage (total minutes in the space, rounded to 15-minute increments) and creates the appropriate charges in OfficeRND.
The member-facing side is a Blazor web application where members can check in, view their passcodes, and see their visit history. We wrapped this in a MAUI mobile app so members can access everything from their phone, which is particularly useful when you're standing at the front door.
Behind the scenes, background jobs handle the daily passcode rotation, usage calculations, and fee generation automatically.
The Result
Manifold now runs a fully automated access and billing operation across both locations. Members get into the building with a code on their phone, their visits are tracked automatically, and billing is calculated without anyone having to count hours manually. The system handles the operational complexity so the team can focus on building their community.
